Riley Motor Club – Privacy Notice

Riley Motor Club – Privacy Notice – Last updated: September 2026

  1. About this Privacy Notice

The Riley Motor Club respects your privacy and is committed to protecting your personal information.

This Privacy Notice explains what personal information we collect, why we use it, how we protect it, who we may share it with and the rights you have in relation to your information.

This Notice applies to personal information processed by the Riley Motor Club through membership, Club activities, events, correspondence, the Club website and other interactions with the Club.

The Club processes personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, as amended, the Data (Use and Access) Act 2025 and other applicable data-protection and privacy legislation.

  1. Who is responsible for your personal data?

The Riley Motor Club is the data controller for the personal information it processes.

Riley Motor Club
Arundales Stowe House, 1688 High Street, Knowle, West Midlands, B93 0LY
Company number 01107997

If you have any questions about how we use your personal information, please contact:

Data Protection Contact
Email: dataprotection@rileymotorclub.org

  1. What personal information do we collect?

Depending on how you interact with the Club, we may collect:

  • your name and title;
  • postal address;
  • telephone number;
  • email address;
  • membership number and membership history;
  • payment and transaction information;
  • information about your Riley vehicle where you provide it;
  • records of correspondence and enquiries;
  • information relating to Club events, rallies and activities;
  • website, forum and online-account information;
  • photographs or video taken at Club activities;
  • information relating to Club officers, committee members and volunteers; and
  • other information reasonably necessary to administer the Club and provide its services.

We will only collect information that is relevant and necessary for the purpose for which it is being used.

  1. Information you provide about other people

If you provide us with personal information about another person, for example a family member attending a Club event, you should ensure that you have a lawful basis for providing that information and, where appropriate, that the person is aware that you have provided it to us.

  1. Where do we obtain personal information?

We normally obtain personal information directly from you, for example when you:

  • apply for or renew membership;
  • contact the Club;
  • purchase goods or services;
  • register for an event;
  • communicate through the website or online forum;
  • contact us through social media; or
  • otherwise interact with the Club.

We may also receive information from service providers, event organisers, insurers, public authorities and other third parties where this is necessary and lawful.

  1. How do we use your information?

We may use your personal information to:

  • administer your Club membership;
  • process membership applications and renewals;
  • communicate with you about your membership;
  • provide Club services and information;
  • organise rallies, events and other activities;
  • process payments and maintain financial records;
  • respond to enquiries and complaints;
  • administer Club publications and communications;
  • provide or administer Club products and services;
  • maintain and improve Club systems and services;
  • protect the security of the Club and its members;
  • prevent fraud or misuse;
  • comply with legal and regulatory obligations;
  • establish, exercise or defend legal claims; and
  • send direct marketing where permitted by law.
  1. Our legal bases for using personal information

We will only process your personal information where we have a lawful basis to do so.

Depending on the circumstances, this may include:

Contract – where processing is necessary to provide membership or services you have requested.

Legal obligation – where we need to process information to comply with a legal requirement.

Legitimate interests – where processing is necessary for the legitimate interests of the Club or another party, provided those interests are not overridden by your rights and freedoms.

Consent – where we ask you to provide consent for a particular use of your information.

Where we rely on consent, you can withdraw your consent at any time.

  1. Direct marketing

We may send you information about Club activities, events, products or services where permitted by applicable law.

Where consent is required, we will ask for it separately and will provide a simple way to withdraw it.

Every electronic marketing communication will provide an appropriate means of opting out.

You can also contact us at any time at dataprotection@rileymotorclub.org to change your marketing preferences.

  1. Photographs and video

Photographs and video may be taken at Club events and activities for legitimate Club purposes, including recording and promoting Club activities and publications.

Where appropriate, we will provide information at events about photography and recording.

If you have concerns about a particular photograph or video, please contact the Club and we will consider your request in accordance with applicable data-protection law.

  1. Who do we share your information with?

We may share personal information where necessary and lawful with:

  • payment providers and banks;
  • website, IT and software providers;
  • printers and mailing/distribution companies;
  • event and rally organisers;
  • insurers or insurance brokers;
  • professional advisers;
  • suppliers and contractors providing services to the Club;
  • Event venues, hospitality providers and caterers;
  • public authorities and regulators where required or permitted by law; and
  • other organisations where you have asked us to share your information and it is lawful to do so.

We require service providers processing information on our behalf to provide appropriate safeguards for personal data.

We do not sell members’ personal information.

  1. International transfers

Some of our service providers may process information outside the United Kingdom.

Where personal information is transferred outside the UK, we will ensure that the transfer is lawful and that appropriate safeguards or an applicable adequacy arrangement are in place where required.

  1. How long do we keep your information?

We retain personal information only for as long as it is necessary for the purposes for which it was collected.

For example:

  • current membership information is generally retained while you remain a member;
  • some former-member information may be retained for an appropriate period after membership ends;
  • financial and accounting records are retained for the period required by applicable law;
  • records relating to legal claims or complaints may be retained for as long as necessary to deal with those matters and any related legal requirements; and
  • information recording a marketing opt-out may be retained so that we can ensure that your preference continues to be respected.

When information is no longer required, we will securely delete or anonymise it where appropriate.

  1. How do we protect your information?

We use appropriate technical and organisational measures to protect personal information against unauthorised access, loss, misuse, alteration or disclosure.

Access to personal information is restricted to people who need it for legitimate Club purposes.

  1. Your data protection rights

Depending on the circumstances, you have rights including:

  • the right to ask what personal information we hold about you;
  • the right to receive a copy of your personal information;
  • the right to ask us to correct inaccurate information;
  • the right to request deletion of your information in certain circumstances;
  • the right to ask us to restrict how we use your information in certain circumstances;
  • the right to object to certain processing, including direct marketing;
  • the right to receive certain information in a portable format;
  • the right to withdraw consent where we rely on consent; and
  • rights concerning certain automated decision-making, where applicable.

These rights are subject to certain legal conditions and exemptions.

  1. How to exercise your rights

You can contact our Data Protection Contact:

Email: dataprotection@rileymotorclub.org

Postal address: Riley Motor Club, Attention of Data Protection Contact, Arundales Stowe House, 1688 High Street, Knowle, West Midlands, B93 0LY.

You can make a request verbally or in writing.

We may need to verify your identity before providing personal information. We will only request information reasonably necessary to establish your identity.

We will normally respond to a valid request within one month, although applicable law permits an extension in certain circumstances.

  1. Complaints

If you have concerns about how we have used your personal information, please contact us first using the details above.

We will acknowledge and investigate your complaint and respond without undue delay.

You also have the right to complain to the UK’s data protection regulator:

Information Commissioner’s Office (ICO)

⁠Information Commissioner’s Office

  1. Cookies and website technologies

Our website may use cookies and similar technologies.

Some are necessary for the website to operate, while others may be used for purposes such as website analytics, preferences or other functionality.

Where consent is required, we will ask for it before using the relevant technology.

Further information about the cookies used by the website, including how to manage your preferences, is available in our Cookie Notice.

  1. Changes to this Privacy Notice

We may update this Privacy Notice from time to time to reflect changes to our activities, technology or applicable law.

The latest version will be published on the Riley Motor Club website.

Last updated: September 2026

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